August 21, 2001
Present:
Ahearn, Birkeli, Brown, Buchanan, Duttera, Geeter, Gulley, Harrison, Hartman,
Hearn, S. Johnson, Kraemer, Lawrence, Major, S. Mallory, McClanahan, McCoy,
McMullen, Naglee, Pinkerman, Rowe, Sauter, Simmons, Slay, S. Smith, Thompson
and Whitney.
President
Gulley opened the meeting with a greeting.
The new members of the IPC were introduced; they are Bryan Hearn,
representing AAC; Jack Slay, president of the faculty; Phil Naglee, president
of the Student Government Association; Glenda Major, representing the
Leadership Council; and Charles Thompson, director of the Albany Campus. Each member of the Council shared
significant and meaningful events of their summer break. President Gulley requested approval of
the minutes from the May 8th meeting. Mr. Pinkerman moved that the minutes be approved, Dr. Kraemer
seconded the motion, a vote was tallied and the motion passed. President Gulley asked that everyone review
the schedule of future meetings and the topics to be discussed.
Dr.
Hearn updated the Council on the search for Instructional Information
Technology Director. The search
committee met several times during the summer to review the 45 applicants. The top choices have been picked and
preparations are underway to bring them to campus for an interview. The IPC will be asked for input during the
process, as will other campus groups.
President Gulley stated that the new person would probably not be in
place until January. Dr Hearn assured the IPC that many of the applicants do
satisfy the criteria requested in the job description developed by the
Technology Task Force.
President
Gulley discussed the predicted enrollment for Fall semester and how that
impacts this year’s budget. As
today prediction is less that the count used for the budget, it is anticipated
that cuts will need to be made from the current budget. We are 30 students short of the 970 used to
set the budget in February. Of the 940
that are anticipated for fall, 426 are expected to be resident students, up
from the 384 living on campus last year.
This heads us in the direction of the goals of the Strategic Plan item
2.2.1. The SAT scores for the new class
of freshmen are up to 1013, putting us well on our way to achieving that goal
of the Strategic Plan.
SGA
President Naglee reported to the Council the events of the recent SGA
retreat. He stated that the SGA
adopted a vision statement to coincide with the five-year plan of the
College. The SGA aims to incorporate
the Strategic Plan into their plans to aid building stronger community ties and
cultivating student/teacher relations.
President Naglee cited examples such as helping local high schools with
their homecoming events to give area high school students interaction with the
College; and having professor/administrators speak at the SGA meetings, thus
giving the speaker an opportunity to interact with the SGA.
Dr.
Simmons reported that Ms. McMullen and he are in discussion with Dr. Roy
Nichols of the Troup County School System about providing courses to allow teaching
assistants to obtain certification.
The Evening College is also examining the possibility of offering an Organizational
Leadership degree at the LaGrange campus.
This would duplicate the program offered at the Albany campus. Both items address the Strategic Plan
objective 1.1.16.
Dr.
Thompson gave an update on the LaGrange College at Albany program. The staff has been restructured, so that
there are now three full-time persons. The extra full-time person is recruiting
through
Minutes
from the Institutional Planning Council Meeting
August
21, 2001
the
local businesses and proves to be very beneficial in that capacity. Future consideration will need to be given
to the facility and location as the student body grows. Recent television advertising has proven
very productive and beneficial as it generated a lot of telephone
inquiries. Item 1.3.6 of the Strategic
Plan is addressed through the staff restructuring and the television
campaign. Item 1.1.15,
broadening
and strengthening offerings at the Albany Campus, is addressed through
Independent Study options offered to the students; and allowing adjunct
professors the opportunity to collaborate on
the content of their respective courses and class work. The first cohort group will finish their
coursework for graduation in November of this year. They will walk at graduation in May of 2002. President Gulley
stated
that the last five Substantive Change recommendations are under review, the
final report is due in April of 2002.
Mr.
Pinkerman reported that he and Dr. Robinson visited eight academic libraries
during this past summer. A presentation
was made to the Leadership Council, which resulted in a list of eight consultants
that submitted proposals. One proposal
in particular is very good. Attempts
are being made to hire a consultant to advise on a new library building. The circulation rate per FTE student
has exceeded the one-year goal by circulating 13.38 items per FTE. Objective 1.2.2 of the Strategic Plan calls
for a circulation rate of 21 items per student, with the current increase, we
are well one our way to realizing this goal.
Mr. Pinkerman reports that library instruction has doubled since
1998. The hits on our Galileo service
are being measured and citations from JSTOR are being recorded. These counts are shown on the attached
report.
Dr.
McClanahan reported on the Self-Study work. The Steering Committee worked diligently for several days during
June to review comments to all of the “musts” statements. The editing process is underway and the
committee will meet again on August 23.
Shortly, documents will be ready for review and feedback will be
requested from all the College community.
Dr.
McCoy reported on the College Student Experiences Questionnaire (CSEQ). The results from the 2000-01 surveys are
here, but we do not have the national norms, as the instrument is still too new
to establish these norms. The new form
was introduced in 2001 and we have used it for the first time this past
year. The significant data is shown on
the attached sheets. The data discussed
is intended for use by the College as base-line information for comparison to
future data. As this is one of the
surveys available to gather student’s opinions regarding their college
experience, it is suggested that we investigate other surveys (NSSE) and other
ways of tracking (class rank) this information.
President Gulley thanked the membership for their participation and dismissed the meeting at 4 PM.
Respectfully submitted,
Shirley Harrington