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VOICE MAIL INSTRUCTIONS FOR FACULTY/STAFF
QUESTIONS ASKED BY THE VOICE MAIL SYSTEM CAN
BE ANSWERED BY: |
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| Setting up your voice mailbox: | ||
| 1. Program your message button. | ||
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a. Make sure your receiver is down (no dial tone) |
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| 2. Tutorial to set up your mailbox. | ||
| a. Press message button (the one you just programmed) b. You can set up your voice mail with the receiver up or down. If using your speakerphone, please make sure your microphone is turned on by pressing Feature + 1. c. Your will be prompted through a tutorial to set up your new mailbox. This process takes only a few minutes. |
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| Message Light: Your message light is
located on the top right corner of your phone. If you have messages to check, this light will be on. Checking Messages: |
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| 1. Press Message. 2. Enter your security code. |
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| Shortcuts for Playing Messages: | ||
| 7 = Repeat last 3 seconds of message 8 = Pause playback 9 = Fast forward 3 seconds |
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| Listening Instructions: | ||
| 4 = Hear new messages 6 = Hear old messages 7 = Change set-up options |
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| Shortcuts After Hearing Each Message: | ||
| 4 = Reply (only to internal message) 5 = Check next message 6 = Delete message 7 = Archive 8 = Hear timestamp 9 = Redirect 0 = Save as new # = Repeat message |
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| Sending a Message Directly to Voice Mail
(without ringing their phone): While in your mailbox: |
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| 1. Press 5 2. Enter your recipients mailbox #, their spoken name will play to confirm choice. 3. Press 1 to record message. 4. Press * to finish recording. |
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Options to use after recording message |
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4 = Edit |
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